There is secure file sharing when documents, videos, or photos are sent. It becomes part of the workflow for companies. To support remote employees, they are using cloud services. It is important to prevent the use of applications that have not been tested in practice. There are reduced risks with workflows that involve multiple employees. You can access documents at any time of the day or night.
How Does Secure File Sharing Work?
A special service is created in the enterprise, which uses file-sharing software like https://www.securedocsharing.com/ (which can be replaced by installing special software). It manages the issues of synchronization and storage. One component is the use of flexible storage. For example, where cloud solutions are combined with other methods. Wherever the files are located, they are available around the clock. There are a significant number of possibilities. Companies can use:
- subscription to cloud services;
- your own managed repository;
- resources of the provider to create a repository.
You can share documents across multiple locations. They are only sent by e-mail after they have been archived. You should not use USB devices because of the risk of losing important information. It is possible to send documents up to 100 GB outside the company.
It is possible to synchronize files in the company. For example, when you use computers and cell phones with different operating systems. Users can access files from anywhere. Documents are stored in the cloud as well as on office PCs. You can exchange them securely in the mobile app too. It’s plus point is its intuitive interface. Therefore, users rarely encounter difficulties.
Collaboration between multiple people is supported. Documents are stored in synchronized folders. It is easy to work with them due to the implementation of electronic document management. Moreover, it is safe due to the several ways of protection. There are several methods of protection.
- Parameters are configured so that the document can only be viewed in the public domain.
- Data (including emails and attachments) is encrypted.
- Dates are set after which file access is prevented.
- Analytics are used to identify problems in real-time.
- Anti-virus equipment is used to protect against harmful programs.
There should be feedback to the recipients of the letters. After approval, the letters are sent by email.
Does Secure File Sharing Have any Advantages
Using secure documents allows small, medium, and large businesses to experience a number of benefits. File sharing not only becomes more secure. When working remotely, the benefits include increased flexibility. Employees exchange documents of any size (normal or archived). The latter can be stored in the corporate network or in the cloud. For processing, it is possible to come on the Internet from a computer or a cell phone.
The second advantage is high randomness. Employees get round-the-clock access. They can send files of any size. They concentrate not only on protecting the information but also on the direct performance of the work. There are no indiscriminate attachments for easy editing.
End-to-end encryption reduces the risk of data leakage. Multifactor authentication can be used for protection. Internal and external users’ actions are monitored. There are several ways to protect a document from changes. For example, you can make it read-only. In this way, nobody can change the important information in your document. Do not hesitate and take the advantage of secure file sharing. It helps you to save time and make your company more profitable.
